Tapion Hospital - Inventory Supervisor

Job Summary

The Inventory Supervisor is responsible for the governance, control, optimization,

purchasing, and cost management of all inventory across the hospital, covering clinical, non-clinical, and support services. This includes inventory held by medical departments, diagnostic services, hospitality services, housekeeping, administration, facilities, and all other hospital operations.

The role oversees a multi-department inventory and procurement portfolio, ensuringaccurate stock control, timely purchasing, availability, cost efficiency, and compliance with hospital policies and audit requirements. The Inventory Supervisor establishes inventory and purchasing standards, parameters, and control frameworks, ensures consistent application across all departments, and supervises inventory staff responsible for operational execution.

Scope of Inventory Responsibility

Inventory under this role includes, but is not limited to:

• Clinical and medical supplies (including but not limited to pharmaceuticals)

• Radiology and diagnostic consumables and contrast materials

• Medical and surgical disposables

• Medical equipment parts, tools, and accessories

• Housekeeping and environmental services supplies

• Food, beverage, and consumables for hospital restaurant

• Facilities, maintenance, and biomedical engineering inventory

• Administrative and office supplies

• Any other stock held or consumed by hospital departments

Key Responsibilities

Hospital-Wide Inventory & Purchasing Governance

• Establish and enforce standardized inventory and purchasing policies, procedures, and controls across all hospital departments

• Define inventory parameters such as stock levels, reorder points, safety stock,

  lead times, expiry controls, and stock rotation for all inventory categories

• Ensure inventory and purchasing practices are consistent regardless of department or inventory type

Purchasing & Supplier Coordination

• Manage and oversee purchasing activities for inventory items in line with approved budgets and demand plans

• Coordinate with suppliers and internal stakeholders to ensure timely, cost effective, and compliant procurement

• Monitor supplier performance, pricing, lead times, and service levels

• Ensure purchase orders, receipts, and inventory records are accurate and aligned

Departmental Oversight & Coordination

• Work closely with clinical, diagnostic, hospitality, housekeeping, facilities, and administrative departments to understand inventory needs, consumption patterns, and purchasing requirements

• Ensure inventory availability supports patient care, operational efficiency, and service delivery across the hospital

• Resolve inventory and purchasing-related issues impacting departmental operations

Leadership & Supervision

• Supervise inventory staff and/or Inventory Officer(s), setting clear expectations, KPIs, and accountability

• Provide guidance and oversight to departmental inventory custodians and storekeepers

• Promote inventory discipline, purchasing compliance, and cost awareness across the organization

Financial Control & Cost Management

• Maintain oversight of inventory valuation, purchasing spend, cost control, and reporting across all inventory categories

• Monitor inventory turnover, slow-moving, obsolete, damaged, and expired stock

• Identify cost-saving opportunities through demand planning, supplier negotiation, standardization, and waste reduction

• Support budgeting, forecasting, and cost-optimization initiatives

• Ensure accurate reconciliation between physical stock, inventory systems, purchasing records, and financial accounts

Risk, Compliance & Audit

• Ensure hospital-wide inventory and purchasing compliance with regulatory, accreditation, safety, and internal audit requirements

• Implement controls to safeguard high-value, critical, or sensitive inventory items

• Lead or support internal and external audits, stock counts, and investigations

Systems, Reporting & Continuous Improvement

• Oversee the integrity and effective use of inventory and purchasing systems across departments

• Develop and present inventory and procurement performance reports to hospital management

• Identify opportunities for process improvement, standardization, automation, and cost reduction

Key Performance Indicators (KPIs)

• Inventory accuracy across all departments

• Service level and stock availability hospital-wide

• Purchasing compliance and on-time procurement performance

• Reduction in wastage, loss, and obsolete stock

• Inventory turnover and working capital efficiency

• Cost savings and budget adherence

• Audit outcomes and compliance levels

• Effectiveness of inventory controls and staff performance

Qualifications & Experience

• Bachelor’s degree in Supply Chain Management, Logistics, Business, Healthcare Management, or related field

• Minimum 3–5 years’ experience managing inventory and purchasing in complex, multi-category environments

• Experience in hospitals, hotels, large facilities, or similarly complex operations preferred

• Supervisory or cross-functional leadership experience

Skills & Competencies

• Strong understanding of diverse inventory types (clinical, hospitality, facilities,

  administrative)

• Solid knowledge of purchasing, supplier management, and cost control principles

• Excellent organizational, analytical, and financial control skills

• Ability to design and enforce inventory and purchasing frameworks across

  multiple departments

• Strong stakeholder management and communication skills

• High attention to detail and risk awareness

• Proficiency in ERP, purchasing, and inventory management systems

Application Instructions:

Interested candidates are invited to submit their curriculum vitae and cover letter to careers@tapionhospital.com . Only suitable candidates will be shortlisted for

consideration.

Application Deadline: February 24th, 2026